LOCAL PENSION BOARD REPORT
Notes: Papers will usually be issued a week before the meeting. It is the responsibility of the report author to ensure sufficient time is allowed for drafting, discussion and to meet the deadline for issue.

DATE OF MEETING	31 January 2019
SUBJECT OF REPORT	Appointments to the Board
REPORT AUTHOR	Director of Corporate Services
EXECUTIVE SUMMARY	2019 is the fifth year that the Board has been in operation and, in accordance with the Terms of Reference, two Board members will come to the end of their initial terms of office. There is no restriction on existing Board members being re-appointed to the Board following the end of their term of office. Arrangements will need to be put in place for the appointment to at least two Board positions effective from June 2019. The paper outlines two options depending on the willingness of existing Board members to continue in office. In the event that more than two Board Members are either unable or unwilling to continue in office, additional appointments will be necessary.

The Terms of Reference for the Board sets out that:

the term of office for Board Members will be four years, with two positions on the Board (ideally one employer and one member representative) being subject to appointment every year so as to maintain continuity of knowledge and experience; and

after the first four years only two positions will be considered for appointment, i.e. year 5 is first new appointment process; and

There will be no restriction on existing Board Members being re-appointed to the Board following the end of their initial (or subsequent) term of office.

This is now the 5th year of the Board and, according to the conditions set by the Terms of Reference, two positions on the Board must be considered for appointment (or re-appointment).

Option 1

Of the Scheme Manager representatives, only Mr Pearson has been on the Board since its inauguration and so his initial term of office comes to an end this year. The Authority will be asked to make a new appointment at its Annual Meeting on 7 June 2019. Mr Pearson has indicated that he is willing to be reappointed but the Authority may determine to appoint another representative.

Of the Scheme Member representatives, both Mr Walker and Mr Redbourn have been on the Board since its inauguration. However, in accordance with the Terms of Reference, as only two positions will be considered for appointment in year 5 (to maintain continuity of knowledge and experience built up by the inaugural members of the Board) only one of these two members will come to the end of their initial term of office. At the time of writing neither of these two members has been asked what their position is and they are invited to confirm this at the meeting.

In accordance with the Authority’s scheme of delegations, the Scheme Manager should begin planning for a selection process to appoint a Scheme Member representative such that the appointee can be in place for June 2019.

Option 2

As the Terms or reference seek to limit to two the number of Board positions being subject to appointment every year (so as to maintain continuity of knowledge and experience on the Board), in the event that more than one Scheme Member representative wishes to stand down and not seek re-appointment, there will not be an appointment for a Scheme Manager representative this year.

In this scenario, and in accordance with the Authority’s scheme of delegations, the Scheme Manager should begin planning for a selection process to appoint two Scheme Member representatives such that the appointees can be in place for June 2019.

Conclusion

The above options represent the minimum actions necessary this year in terms of appointments in accordance with the Terms of reference. In the event that more than two Board Members are either unable or unwilling to continue in office, additional appointments will be necessary.

Mike Pearson

Director of Corporate Services